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Cancel visa application OR Withdraw passport temporarily

Read about what to do if you want to cancel your visa application or suddenly urgently need your passport during the processing of your visa application.

Cancel application

Please note for all cancellation requests:

  • Once you confirm/write to the Embassy that you wish to cancel your visa application it cannot be undone.
  • You are always welcome to fill in another ApplyVisa application should you wish to apply for a visa for Denmark another time.
  • You can always request to cancel your application; however,  the visa application fee will only be refunded if the processing of your application has not started.
  • If you are due a refund, depending on your bank and credit card company, it may take days to weeks for the money to be returned to your bank account. In which case, please check with your bank.

Cancel your visa application before you have visited a VFS centre:

You may wish to cancel your visa application and receive a refund of the visa fee if you have not yet been to VFS to hand in your passport and supporting documentation.

Please follow the instructions on ApplyVisa under “Cancel application and request a refund”.

Cancel your visa application after you have visited a VFS centre:

You may wish to cancel your visa application after having handed in your passport and supporting documentation to VFS.

Please send an email to [email protected] where you include all of the following information:

- ApplyVisa ID, full name and passport number.

- Specify that you wish to have your entire application cancelled.

The Embassy will respond with an email confirming the cancellation request and the date for the return of your passport and supporting documentation to VFS. If the Embassy has not started the processing of your visa application, we will also refund your visa fee.

NB: If your application has been submitted the Danish Immigration Service (DIS), the Embassy will forward your cancellation request to them.

Withdraw passport

Please note:

  • This service might incur an additional fee with VFS regardless of whether your visa is ultimately approved or refused.
  • Failure to return your passport promptly to VFS may delay the processing of your application.

Withdraw passport temporarily: 

You may request to have your passport returned temporarily if you need it for an urgent or unforeseen reason.

Please send an email to [email protected] where you include all of the following information:

- ApplyVisa ID, full name and passport number.

- Why you urgently need your passport and when you expect to return your passport to VFS.

- Specify that you only wish to have your passport returned temporarily (and that it is not the entire application that you wish to cancel).

The Embassy will respond with an email confirming the date of the return of your passport to VFS.

NB: You must ensure that the passport is returned to us via VFS as soon as it is no longer needed for your urgent or unforeseen reason. The return must be arranged with VFS, not the Embassy. Also, please be aware of transportation times between VFS and the Embassy.